The Nueva School

Executive Assistant

Starting March or April 2025

The Position

The Nueva School seeks a self-starter that will serve as an Executive Assistant supporting school leadership team members.  Working in a highly collaborative and innovative culture, this position offers the opportunity to engage with faculty, staff, parents, students, trustees, partners, vendors, and the public.  You will communicate with all stakeholders, partner with our administrative support team, and handle time-sensitive and/or confidential details, questions and problems. The ideal candidate will have experience working in a fast-paced environment, and is comfortable with some level of ambiguity and solving problems in collaboration with others.  

We are seeking applicants who represent the full diversity of our community in the Bay Area. Our ideal candidate will possess a deep appreciation for the diverse socioeconomic, racial, cultural, disability, gender identity, sexual orientation, academic, and ethnic backgrounds present in our community. In joining our team at Nueva, you will become a part of an inclusive, iterative and equity-minded community that recognizes that equity and social justice is a lens with which we examine all aspects of our school community in order to ensure an educational experience where all students and colleagues can thrive. In deciding whether to apply for a position at Nueva, you are strongly encouraged to consider whether your values align with Nueva’s Mission, Vision, and Values. 

Position Responsibilities include, but are not limited to:

Executive Support

• Efficiently and effectively manage and support busy calendars and schedules as well as staff offices of School leaders at both Hillsborough and San Mateo campuses. 
• Represent and support School leaders and the organization positively, efficiently, and effectively with all board members, colleagues, community members, partners, and other constituents.
• Serve as a key team member supporting the leadership team, the execution of the strategic plan, and the daily operations of the entire organization for the success of the school. 
• Communicate and collaborate extensively with the leadership team, the board, staff, faculty, parent leaders, partners, vendors, and the public. 
• Partner extensively with administration colleagues, including division assistants and executive assistants, to support the leadership team and success of the school in daily operations as well as in executing special projects and events.  
• Ensure that confidential school information and materials are handled with excellent judgment and appropriate discretion.
• Schedule and confirm committee/task force meetings.
• Coordinate events and travel, including domestically and internationally.
• Process expense reports, records and internal documents.  
• Responsible for supporting the human resources efforts including recruitment.
• Other duties as required and/or assigned.

Event Planning and Execution

• Lead / support event planning and execution, including professional development registration and communication with attendees, in addition to site and day-of logistics such as catering, supply inventory and ordering, and space reservations. 

Facility Rentals

• Facilities rental inquiries from external and internal community members, and partner with School leaders and facilities & operations team throughout the process. 

Tours

• Coordinate campus visits for local, national, and international groups in partnership with the leadership team, division assistants, and campus hosts. 

Transportation

• Help support transportation services, collaborating with the business office to ensure best routes, service, and pricing are in place annually; communicate with parents/students throughout the year regarding transportation matters; and serve as a primary point of contact for transportation vendors.
• Forecast, propose, communicate, and execute route adjustments.

People Management

• Support success and coordination of school, division, department, and other administrative support across both of our campuses.
• Offer guidance, facilitate cross-training, and facilitate collaboration as needed.  
• Provide timely actionable feedback, and coordinate coverage with an external temporary staffing boutique when needed during vacations, etc.

Qualifications

• Bachelor degree preferred.
• At least 5+ years of executive administrative experience required.
• Understanding of independent school communities and culture or alternative education environments.  
• Must be highly collaborative, forward-thinking, solution and action-oriented, and flexible, with a cross-functional/cross-departmental mindset and capacity.
• Personable, positive, helpful personality, and hospitality mindset.
• Keen attention to detail with excellent organizational and time management skills.
• Ability to solve problems with creativity, professionalism, tact and kindness.
• Ability to manage and prioritize multiple responsibilities simultaneously, and to pivot when necessary.
• Ability to manage competing demands, and adapt to frequent or unexpected changes.
• Compassionate, empathetic, intuitive, and diplomatic.
• Excellent oral and written communication skills.
• Demonstrated ability to maintain a high level of confidentiality.
• Strong proficiency in Microsoft Office Suite and the Google Suite, and ability and willingness to learn new applications and technologies as required.  

Compensation and Benefits

The full-time equivalent salary range for this position is $105,000 - $125,000. The starting salary is based upon, but not limited to, several factors that include type and years of experience, education level, and expertise.

We offer a compensation and benefits package that includes fully paid medical, dental, vision, life insurance for employees, employer contribution toward dependent insurance premium, a generous match on our retirement plan, long-term disability insurance, flexible spending account, and free lunch. Eligibility rules must be met.

To Apply

Please send your application information (cover letter, resume, and the names and contact information of at least three professional references) to the Nueva Employment Website.  To address specific questions, please email Terry Lee, at tlee@nuevaschool.org 

The Nueva School is an Equal Opportunity Employer – we do not discriminate against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability or sex. We welcome applications from people of color and those with experience outside the education field. 

About The Nueva School

The Nueva School, an internationally-recognized, nonprofit, independent day school, has served gifted and talented students since 1967. Today, Nueva serves nearly 1000 students PK-12. Nueva is located in the neighboring towns of Hillsborough and San Mateo, equidistant between San Francisco and Silicon Valley, serving six different counties throughout the Bay Area of Northern California.

A constructivist school, Nueva is known for its distinctive inquiry-based interdisciplinary studies, project-based learning, and pioneering work in social-emotional learning and design thinking. The Nueva community instills a passion for lifelong learning, fosters social and emotional acuity, and develops the imaginative mind. Our school has received the US Department of Education National Blue Ribbon Award, the US Department of Education National Green Ribbon Award, and the American Institute of Architects Award for School Design and Sustainability; has been recognized as an Apple Distinguished Program and appointed an Ashoka Changemaker School; co-founded the Common Ground Speaker Series; hosts the biennial Innovative Learning Conference, and was highlighted by the Pulitzer Prize–winning and New York Times best-selling author Thomas Friedman in his book That Used to Be Us in the chapter “Average Is Over.”

For more information about The Nueva School, visit our website: www.nuevaschool.org