Job Overview

This is specialized accounting and finance work providing highly responsible support to the Department. An employee in this position is responsible for creating and maintaining accounts and journals, posting transactions, balancing and reconciling accounts, and preparing periodic and special reports at the direction of the Chief.  Work of this class includes office management functions and following through on matters of a very broad scope that affect all parts of the school system. 

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Reviews, audits, and prepares reports on varied accounts, including tracing errors and resolving discrepancies; interprets and applies instructions and guidelines to specific situations.
• Processes all approved transactions and tracks purchase order requests; reviews and follows up on vendors and contracts for the department.
• Processes and track transactions in the Grants accounts, ensuring accuracy.
• Assembles, updates, and maintains complex financial records, and prepares data forecasting for future projections and costs.
• Manages the Time and Labor component of Oracle. Reviews and reconciles timecards, prepares reports related to overall personnel cost for the department; tracks overtime cost.
• Arranges and maintains travel related expense and activity files and records; this includes booking hotels, travel, per diem cost, preparing itineraries; process expense reimbursements.
• Works with various Finance Services stakeholders to effectively monitor and acquire billing transaction data.
• Works closely with Business and Financial Services staff with invoicing, coding, and transmittal of recording of accounts receivables to the general ledger.
• Prepares Ad Hoc Financial analyses as assigned by the Director.
• Manages the Online Teacher Receipting (OTR) platform for new deposit archive of all payments (cash, checks, and off-site credit cards) which produces the deposit transmittal to Financial Services for depositing into the Oracle system.
• Predicts expenses by graphing over time and analyzing at multi-year averages.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

      Education                                                                                                                        Bachelor’s degree in Business, Finance, Accounting, or a related field preferred                       

      Experience

      Experience managing finance statements required; procurement and budget forecasting experience preferred

      Licenses and Certifications

      NA

     Knowledge, Skills and Abilities

• Knowledge of account maintenance procedures and ability to post and maintain a set of accounts
• Knowledge of modern office practices and procedures as applied to the organization and implementation of office systems and procedures; of effective techniques of office management; of the use of full function word processing software and standard office database software; of standard office appliances including desktop PCs, standard office software, scanners, printers, photocopiers, and facsimile machines
• Ability to organize and manage office operations to communicate effectively; to work cooperatively with others; to work under pressure and/or frequent interruptions; to perform work in a timely and accurate manner
• Possess a thorough knowledge of business English, spelling, general vocabulary, math and good human relations and communications skills

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Chief Communications and Community Engagement Officer

FLSA Status: Non-Exempt

Months/Days/Hours: as needed

Salary Level: Banded Rates

Salary Scale: https://www.lcps.org/compensation

Salary Range: $37.66/hour

Remote Work Eligible: Partial

Remote Work Disclosure

The following guidelines apply to jobs and positions where employees have been identified as having the potential to work remotely.  Remote work is defined as completing one's duties and responsibilities at a site other than one's assigned duty location. In order to be eligible for remote work privileges, an employee must have demonstrated consistent, positive performance and have the support and approval of their direct supervisor. In addition, these employees must have reliable high-speed internet and a designated workspace that allows them privacy while completing sensitive and confidential work.  Employees who are non-exempt and are working remotely will work their regular scheduled hours and gain prior approval from their supervisor if they work more than 8 hours a day or more than 40 hours in a workweek.  Remote work privileges can be amended, changed, or revoked based upon the performance of the employee, as well as the needs of Loudoun County Public Schools.