Description  

The Administrative Assistant I provides administrative support to the  assigned Administrator, School or Department; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from a variety of internal and external sources.  The Administrative Assistant I performs budget, finance and accounting functions of the assigned Administrator, School or Department.

Qualifications 

Education:  High school diploma or equivalent.

Experience:  Job related within specialized field with increasing levels of responsibility is required. 

Essential Functions

• Supports assigned administrative and department personnel to assist with administrative functions and ensure an efficient and effective work environment.
• Coordinates schedules, meetings and activities in support of administrator/department staff.
• Compiles data from a variety of sources (e.g. calendars, meetings, etc.) to comply with financial, legal and/or administrative requirements.
• Uses numerous data management techniques to format, enter, edit, print, and file information.
• Performs record keeping and general and program specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) in support of site activities and/or administrative requirements.
• Responds to a variety of inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.
• Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
• Attends meetings and workshops to record events and convey or receive information.
• Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.
• Maintains accounts involving various and complex entries.
• Codes and classifies transactions involving distribution of expenditures among many classes of accounts.
• Compiles, retrieves, and reconciles monthly, quarterly, semiannual and annual totals, reports, and financial statements.
• Properly handles all cash receipts/bank deposits.
• Processes bills, fees, and other payments in a timely manner.
• Informs supervisor of fund balances and requests for expenditures.
• Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

Clearances

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.